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Privacy Policy

We protect your data. 

Our promise to you:

Privacy Policy of Chi Phi Fraternity Alumni Association - Epsilon Zeta Chapter at Humboldt State University

Effective Date: 03.10.2024

Introduction: Chi Phi Fraternity Alumni Association - Epsilon Zeta Chapter at Humboldt State University (referred to as "we", "us", or "our") values the privacy of our members and is dedicated to protecting it in compliance with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA).

This comprehensive policy applies to information we gather from members through our official website https://www.chiphi200th.org/ and interactions and details the personal information we collect, how we utilize it, the rights you hold regarding your information, and how we safeguard it.

Information We Collect: Our data collection encompasses several categories of personal information to ensure a seamless experience for our members:

  • Identifiers: We gather details such as your name, email, phone number.

  • Internet Activity: Your digital footprint, including browsing and search history and interactions with our website, is collected for optimization purposes.

  • Geolocation Data: We may collect precise location data, when provided, to facilitate event coordination.

  • Professional Information: Your association with various chapters and initiation dates is important for maintaining accurate records.

  • Educational Information: Academic records, where relevant to membership, are gathered.

  • Profile Inferences: Analysis of the collected data may create a profile to reflect your preferences and characteristics.

Use of Your Information: Utilizing your information allows us to:

  • Maintain our membership records and establish communication for organizational activities.

  • Enhance service experiences and fulfill our contractual obligations to you.

  • Uphold our legal responsibilities and respond appropriately to law enforcement requests when necessary.

Sharing of Your Information: We maintain a firm stance on not selling your personal information. Third-party sharing is strictly limited to entities who perform essential services for us and who are contractually required to uphold confidentiality and use the information solely for the reasons we provide it to them.

Your Rights Under the CCPA and CPRA: These laws empower you with rights to:

  • Be informed about the personal information we collect, and its uses and sharing practices.

  • Request the deletion of your personal information from our records.

  • Opt-out of any potential sale of your personal information.

  • Exercise your rights without facing discrimination.

Security of Your Information: We uphold stringent security practices proportionate to the sensitivity of the information, including regular audits and assessments, to prevent data breaches and unauthorized access.

Procedural Safeguards for Compliance:

  • Data Management: Clear protocols outlining data collection categories and purposes, with explicit consent where necessary, especially for sensitive information.

  • Data Access, Correction, and Deletion: Members can access their personal data, correct inaccuracies, and request deletion in line with set retention periods and secure deletion processes.

  • Data Security Measures: Comprehensive security measures include regular cybersecurity audits and staff training on privacy protection.

  • Third-Party Data Handling: Strict privacy agreements govern third-party services and prohibit the sale of information.

  • Training and Accountability: Ongoing training in privacy law compliance and accountability for upholding member privacy.

  • Policy Updates and Legal Compliance: Regular updates to the policy ensure alignment with the most protective legal standards.

  • Documentation and Audit Trails: Thorough documentation and audit trails provide transparency and review purposes.

  • Financial Incentives and Non-Discrimination: Any financial incentives related to personal information are disclosed, upholding non-discriminatory practices.

TCPA and CTIA Compliance: To ensure full compliance with the Telephone Consumer Protection Act (TCPA) and the Cellular Telecommunications Industry Association (CTIA) guidelines, we have implemented the following measures:

  • Express Written Consent: We will only send marketing texts to customers who have provided explicit consent to receive them, in accordance with TCPA regulations.

  • Clear Opt-Out Instructions: Every communication will contain a simple and clear way for recipients to opt out of future messages.

  • Prohibited Content: We will not send messages related to prohibited content such as S.H.A.F.T. (sex, hate, alcohol, firearms, tobacco), cannabis, vaping, or CBD.

  • Age Verification: Where necessary, we will verify the age of subscribers before sending promotions about age-restricted products.

  • Compliant Content: All texts will include our brand's name and will comply with content guidelines for SMS messages, avoiding any quiet times as determined by regulatory bodies.

  • Records of Consent: We will maintain thorough records of subscribers' consent, utilizing double opt-in processes where appropriate.

Contact Information: For any inquiries or concerns about this policy and our privacy practices, reach out to us at:

  • Phone: +1 408 439 3101

  • Email: xoezaa87@gmail.com

  • Address: 624 Shirley Blvd, Arcata, CA, 95521, US

Changes to Our Privacy Policy: We will post any updates to our privacy policy on our website and provide the new effective date. You are responsible for periodically reviewing our Site and this policy for any changes.

Conclusion: Our Privacy Policy and associated practices embody our commitment to the legal obligations of the CCPA and CPRA, ensuring the protection of your privacy. We encourage careful review of this policy and welcome any questions or feedback regarding our privacy practices.

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